How to Set Up Table Orders on the Timart Desktop App

Running an organized food business requires frictionless communication between your customers, front-of-house servers, and kitchen preparation teams. Timart Desktop’s Table Orders feature allows you to digitize your restaurant floor, manage menu availability by section, route orders to the correct prep stations automatically, and generate custom table QR codes for contactless dining.

This guide walks you through the initial configurations to get your dining room running efficiently on Timart.

🛠️ Step-by-Step Initial Configuration

To get started, open your Timart Desktop App, click on Table Order from the main sidebar menu, and select Orders from the drop-down options. Click on Activate Table Order to open the setup wizard.

1.Create Your Shop Sections:Floor Layout.

Organize your physical restaurant layout by creating distinct seating zones (e.g., Main Floor, VIP Lounge, Outdoor Terrace, Regular Section). Enter a section name under My Shop Sections and click Add Another Section to build your layout. This ensures table assignments tie back to specific areas.

2.Create Menu Groups:Menu Management.

Group your offerings logically for your customers. Under Menu Name, enter a title (e.g., Main Menu, Drinks List) and assign it to a physical floor section. Click Add Another Menu to create as many groups as your catalog requires.

3.Define Order Handling Groups:Internal Operations.

Organize how orders are routed to your preparation teams internally based on item types (e.g., Kitchen, Bar, Grills). Enter the handling group name and click Add Another Group.

4.Establish Product Preparation Times:Customer Expectations.

Set clear expectation rules for your customers by choosing how long broad categories of dishes take to get ready:

Ready to Go / Without Processing: For instantly available items.
Moderate Time: Items taking a short duration (e.g., 20–30 minutes).
Longer Time: Complex dishes or large meals taking extra preparation (e.g., 30–50 minutes).

Once these base operational rules are defined, click Proceed.

📊 Mapping Products, Pricing, and Staff Assignments

Now that your restaurant framework is built, you will link your existing inventory items directly into this operational workflow.

1. Linking Products to Prep Stations

You will see your entire product catalog displayed by category. For every single item, assign a specific Menu, a Preparation Time, and an Order Handling Group.

Example: For Grilled Chicken, map it to the Main Menu, select Ready to Go, and assign it to the Grills group. This step guarantees that when a customer orders that specific item, the notification routes immediately to the correct staff monitor. Click Proceed.

2. Managing Section Pricing & Instant Availability

The system will display a tabular breakdown containing item details, quantities, cost parameters, and selling prices.

Dynamic Pricing: You can set premium pricing thresholds for high-end dining sections (like a VIP lounge) if needed.
Instant Stock Toggles: If a dish runs out mid-shift, simply switch the Availability Toggle to Off. This removes the item from active customer selections instantly so waitstaff do not take unfulfillable orders. Click Proceed.

3. Assigning Staff Permissions

Control which staff members see which orders to avoid cluttered notifications. Click Add a User, choose your team member from the pop-up list, and match them to their workflow section (e.g., assigning a bartender strictly to Bar Orders). Click Proceed.

📱 Activating Tables & QR Code Contactless Ordering

Once you hit proceed from the staff panel, a prompt will appear asking: "Would you like to add table QR scanner to your orders?" Click Yes, Add Tables and QR Scanner.

[ Table Layout Setup ] 
 ├── 1. Click "Table Section" ➔ Group tables by their location zone.
 ├── 2. Click "+ Add New Table" ➔ Enter table name/number and save it.
 └── 3. Tap the "QR Code Icon" ➔ View and download the unique customer code.

Simply click the QR Code Icon next to any configured table to download its unique asset file. You can print these graphics out and anchor them physically onto your dining tables. Guests can simply walk in, scan the graphic with their smartphones, browse your structured digital menu, and submit orders directly to your localized preparation stations.

Once your layout matches your physical space, click Complete to take the system live.

💡 Quick Benefits Recap

Contactless Convenience: Guests order at their own pace without waiting for an available server.
Zero Lost Orders: Kitchen tickets print or route straight to the designated prep team automatically based on the configuration logic.
Frictionless Adjustments: Turn off missing ingredients or out-of-stock options globally with a single click.